πͺ§Why this matters
This page helps you get the most from AI tools by showing how they can support, not short-circuit, your planning process. We've woven prompts throughout each sprint step. This page gathers the most useful tools to support each sprint in your business capability journey.
π° Tool Pricing Key
Spot which tools are free to use, and which ones might need budget.
Emoji | Meaning |
π | Free plan with solid usability |
π² | Limited free tier β some core tools require payment |
π²π² | Paid tools with trial or team access |
π²π²π² | Enterprise-grade or premium pricing |
π§βπΌ AI tools for Sprints
Try some of them alongside the AI Assist prompts in each sprint
π Step 1: Business Context & Direction
Tool | Description | Use Case |
Perplexity π | AI research assistant with source links | Scan market trends, policy shifts, or sector insights |
Exploding Topics π² | Tracks fast-growing themes before they hit mainstream | Spot early signs of future needs |
Tome π² | AI-powered visual storytelling tool | Turn strategic context into clean, sharable decks |
Gamma π² | Create decks and strategy docs from notes | Summarise business direction for internal use or board reports |
π§βπ€βπ§ Step 2: Current Workforce
Tool | Description | Use Case |
Notion AI π²π² | AI built into Notion for summaries, insights, and tables | Auto-summarise capability lists or data |
Coda AI π² | Interactive documents with embedded AI | Build staff skill or business capability maps or role databases |
Miro π² | Visual whiteboarding platform | Map roles, structure, or capability clusters collaboratively |
Otter.ai π | AI transcription with summarising | Capture kΕrero from interviews or team wΔnanga |
Fireflies.ai π | Records and summarises meetings | Highlight actions and patterns from staff conversations |
π Step 3: Future Workforce
Tool | Description | Use Case |
LLMs for ideation and content support | Generate draft job profiles, skillsets, or personas | |
Relevance AI π²π² | AI clustering and tagging of data sets | Find patterns in team skills or responses |
SkillsTx π²π²π² | Digital capability platform | Define future capabilities and assess readiness |
Creative tools for job design and rethinking roles | Rethink future tasks, design next-gen job structures |
π₯½ Step 4: Gap Analysis & Workforce Planning
Tool | Description | Use Case |
Miro π² | AI assistant for visualising and clustering ideas | Map skill gaps and transitions from current to future state |
Gemini π | Googleβs AI assistant across Search, Docs and Gmail | Summarise, draft, and explore directly within your Google ecosystem |
Tability π² | Lightweight OKR and tracking tool | Create and monitor progress against workforce goals |
π Step 5: Review & Evaluation
Tool | Description | Use Case |
Google Forms + ChatGPT π | Surveys plus AI theming | Collect and synthesise feedback on your process |
Otter.ai / Fireflies.ai π | Transcribes and tags conversations | Reflect on team kΕrero and identify key lessons |
Tome π² | AI presentation builder | Create visual summaries of whatβs been learned or achieved |
πΏ AI Team Tools
These tools were selected prioritising whanaungatanga, purpose-led growth, and enduring people systems. Use them to deepen connection, visibility, learning and culture across your workforce lifecycle.
π€ Strengthening Culture, Connection & Capability
Tool | Description | Use Case |
Culture Amp π²π²π² | People insights platform for engagement, development, and reflection | Run team pulse surveys, evaluate learning impact, track leadership confidence over time |
360Learning π²π² | Collaborative learning platform built for peer-to-peer upskilling | Support kaimahi to create and share learning content in their own voice |
Butter π | Facilitator-focused platform for energising remote or hybrid sessions | Design onboarding wΔnanga, planning hui, or team retrospectives with relational flow |
Voodle π | Async short video platform for team updates and connection | Humanise remote work and keep manaaki alive across distance |
Pingboard π² | Interactive team directory and org chart with onboarding features | Help new team members see the people behind the roles and feel connected fast |