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AI Assist Tools

🪧Why this matters

This page helps you get the most from AI tools by showing how they can support, not short-circuit, your planning process. We've woven prompts throughout each sprint step. This page gathers the most useful tools to support each sprint in your business capability journey.

💰 Tool Pricing Key

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Toggle to spot which tools are free to use, and which ones might need budget.

🧑‍💼 AI tools for Sprints

These tools support each step of your capability journey, from context-setting to planning and reflection. Try some of them alongside the AI Assist prompts in each step.

🔭 Step 1: Business Context & Direction

Tool	Description	Use Case
Perplexity 🆓	AI research assistant with source links	Scan market trends, policy shifts, or sector insights
Exploding Topics 💲	Tracks fast-growing themes before they hit mainstream	Spot early signs of future needs
Tome 💲	AI-powered visual storytelling tool	Turn strategic context into clean, sharable decks
Gamma 💲	Create decks and strategy docs from notes	Summarise business direction for internal use or board reports

🧑‍🤝‍🧑 Step 2: Current Workforce

Tool	Description	Use Case
Notion AI 💲💲	AI built into Notion for summaries, insights, and tables	Auto-summarise capability lists or data
Coda AI 💲	Interactive documents with embedded AI	Build staff skill or business capability maps or role databases
Miro 💲	Visual whiteboarding platform	Map roles, structure, or capability clusters collaboratively
Otter.ai 🆓	AI transcription with summarising	Capture kōrero from interviews or team wānanga
Fireflies.ai 🆓	Records and summarises meetings	Highlight actions and patterns from staff conversations

🛠 Step 3: Future Workforce

Tool	Description	Use Case
ChatGPT / Claude 🆓	LLMs for ideation and content support	Generate draft job profiles, skillsets, or personas
Relevance AI 💲💲	AI clustering and tagging of data sets	Find patterns in team skills or responses
SkillsTx 💲💲💲	Digital capability platform	Define future capabilities and assess readiness
Board of Innovation Toolkit 🆓	Creative tools for job design and rethinking roles	Rethink future tasks, design next-gen job structures

🥽 Step 4: Gap Analysis & Workforce Planning

Tool	Description	Use Case
Miro 💲	AI assistant for visualising and clustering ideas	Map skill gaps and transitions from current to future state
Gemini 🆓	Google’s AI assistant across Search, Docs and Gmail	Summarise, draft, and explore directly within your Google ecosystem
Tability 💲	Lightweight OKR and tracking tool	Create and monitor progress against workforce goals

🔁 Step 5: Review & Evaluation

Tool	Description	Use Case
Google Forms + ChatGPT 🆓	Surveys plus AI theming	Collect and synthesise feedback on your process
Otter.ai / Fireflies.ai 🆓	Transcribes and tags conversations	Reflect on team kōrero and identify key lessons
Tome 💲	AI presentation builder	Create visual summaries of what’s been learned or achieved

🌿 AI Team Tools

These tools were selected prioritising whanaungatanga, purpose-led growth, and enduring people systems. Use them to deepen connection, visibility, learning and culture across your workforce lifecycle.

🤝 Strengthening Culture, Connection & Capability

Tool	Description	Use Case
Culture Amp 💲💲💲	People insights platform for engagement, development, and reflection	Run team pulse surveys, evaluate learning impact, track leadership confidence over time
360Learning 💲💲	Collaborative learning platform built for peer-to-peer upskilling	Support kaimahi to create and share learning content in their own voice
Butter 🆓	Facilitator-focused platform for energising remote or hybrid sessions	Design onboarding wānanga, planning hui, or team retrospectives with relational flow
Voodle 🆓	Async short video platform for team updates and connection	Humanise remote work and keep manaaki alive across distance
Pingboard 💲	Interactive team directory and org chart with onboarding features	Help new team members see the people behind the roles and feel connected fast

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Full Navigation

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📞 Get in Touch

🔗 Maren Frerichs

📧 maren@aronga.nz

🕷️ www.aronga.nz